Responsibilities

• Main Responsibilities
  The HR / administrator Officer oversees:

  • Finance/ Admin
  • Human Resource

  Working Relationships:

  • Hierarchical link: Field coordinator
  • Functional link: HR coordinator and Finance coordinator all based in Maiduguri.

  Human Resources and Administrative:

  • Supporting the Deputy HR Coordinator in ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, staff's development and internal communication…)
  • To follow-up employee’s absences (paid leaves, sick leaves…) and report it to the HR Coordinator
  • Assist HR Coordinator in monthly Payroll preparation.
  • Contract management of staff, MoH staff, and daily workers (including staff contracts, extension, amendments).
  • Lease with Logistics to ensure the staff contact details list is up to date.
  • Work with Logistics to ensure MdM property is returned at the end of the staff contract.
  • Filing and ensuring all staff files are up-to-date including the staff database and properly stored.
  • Ensure information sessions with HR Coordinator in order to increase the MdM team member knowledge and understanding on Human Resources.
  • Participate in interviews when requested to do so by the Human Resources Coordinator, on behalf of the HR Department

   Finance:

  • Support the Finance Co in the review of MRs, evaluation grids by ensuring the donor and saga code are completed.
  • Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff.
  • Work with Admin officer in ensuring all entries in Saga are adequately supported and keyed in.
  • Prepare and finalize the base fund forecast with Field coordinator and program managers.
  • Update the budget Follow up and forecast on monthly bases and conduct a meeting to share the results with the team.
  • Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ and etc.
  • Responsible for the book keeping (Accounting) of the base under the line management of Finance Coordinator. Prepare and supervise the monthly closing, review and integration of the accounting for his/her base before sending to the coordination.
  • Responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases; ensure the smooth transfer and security of funds at the base level.
  • This list of activities is not exhaustive and may change depending on the situation.

  Others:

   

  • Develop filing system for administration department, and after validation of HR/Administrative Coordinator.
  • Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.