Education + Experience

• Key Responsibilities

  • Oversee centralized office/admin operations and procedures for the PMU.
  • Organize learning and development opportunities for staff to achieve program goals.
  • Maintain effective internal controls for inventory and store while ensuring the availability of required office supplies.
  • Manage the organization’s office space, including ensuring physical safety.
  • Regularly report on security-related incidents encountered by project staff during official business, and on the security situation overall in Abuja and elsewhere; and advise on needed protective actions as appropriate.
  • Supervise office administrative personnel, including but not limited to project drivers, office cleaners, and corners.
  • Ensure that office premises are maintained in a clean and sanitary condition and that kitchen & bathroom fixtures, air conditioning units, water dispensers, and other office equipment are maintained in good condition and repaired/replaced promptly when necessary.
  • Manage local travel arrangements for visiting consultants and staff (where required) and provide all visitors with an up-to-date information packet and workspace within the office when required.
  • Update, maintain, and safeguard staff records in an organized manner.
  • Process annual leave requests.
  • Document and track the movement of files and memos between PMU and NACA and GFA.
  • Respond to employee-related queries and provide answers to all administrative-related inquiries and requests.
  • Manage processes related to staff recruitment (including onboarding of new staff), disciplinary actions, staff separation, and termination.
  • Disburse petty cash to maintain office operations.
  • Provide periodic updates to staff on the staff Human Resource manual.
  • Maintain an up-to-date contact list for staff, including mobile telephone lines, official and alternate email addresses, residence, and their next of kin.

  Experience

  • Master’s Degree in Business Administration, HRM, or related humanities degrees.
  • Minimum of 5 years experience in administrative and HR functions.
  • Preferably at least 3 years experience working with donor-funded projects.
  • Ability to work collaboratively with colleagues and provide support and advice as necessary.
  • Strong written and oral communication skills, including professional-level English language skills.
  • Ability to interpret, analyze, and explain the official NACA PMU framework.
  • Able to work alone on a broad variety of projects.
  • Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution is helpful.
  • Competence to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.

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