Responsibilities

• Job Title: HR & Admin Assistant
  
  Location: Maiduguri, Borno

  Job Description

  • We are currently seeking a committed HR & Admin Assistant to join our office in Maiduguri, Borno and provide comprehensive support across various activities. Our initiatives encompass emergency education interventions, collaborating with the Education in Emergencies Working Group.
  • This involves the establishment of temporary learning centres, training education facilitators in curriculum delivery and trauma counselling, as well as supplying teaching and learning materials.
  • Additionally, Street Child is actively engaged in activities related to unaccompanied and separated children, establishing a referral network and aiding in the reunification of children with their families while facilitating access to education.
  • The HR & Admin Assistant will play a crucial role in supporting program start-ups, reporting directly to the Operations Manager.
  • This position demands demonstrated experience in HR and administrative functions within a humanitarian context.
  • Key requirements include excellent communication skills, organizational proficiency, documentation and filing expertise, attention to detail, and the ability to work effectively both independently and as part of a team.
  • Analytical thinking, the capability to undertake tasks at short notice, as well as creativity and adaptability, are also essential attributes for success in this role.
  • If you possess the necessary skills and are passionate about contributing to our mission, we encourage you to apply.

  Key Responsibilities
  Human Resources Management:

  • Address and assist with both internal and external HR-related inquiries  promptly.
  • Maintain accurate and up-to-date human resource files, records, and  documentation.
  • Maintain accurate and up-to-date staff list.
  • Safeguard the confidentiality and integrity of HR files and records.
  • Conduct periodic audits of HR files and records to ensure compliance with  regulatory requirements.
  • Facilitate the recruitment process by posting job advertisements, identifying potential candidates, conducting reference checks, and administering  employment contracts.
  • Create preliminary recruitment reports, candidate evaluation sheets, and  other documentation pertaining to the recruitment process.
  • Respond to frequently asked questions from applicants and employees  regarding their leaves, organizational policies, benefits, and hiring processes.
  • Escalate more complex queries to senior-level management.
  • Provide clerical assistance to the Operations department, ensuring efficient  workflow.
  • Act as a liaison between the organization and external benefits providers and vendors, managing relationships with health, disability, and retirement plan  providers.
  • Aid and support to the Logistics Assistant as needed.

  Administration:

  • Oversee office management responsibilities, including facilities management, to ensure a conducive and well-maintained work environment.
  • Assist in the procurement process for office equipment and supplies, ensuring timely acquisition and adherence to budgetary guidelines.
  • Oversee the booking of flights and accommodation for Street Child staff,  ensuring travel arrangements are efficient and cost-effective.
  • Work closely with team members to facilitate smooth travel logistics.
  • Implement and maintain office policies and procedures to support efficient  day-to-day operations.
  • Supervise the activities of the gardener and cleaners, ensuring a clean and  organized office space.
  • Monitor the performance of support staff and provide guidance as needed.
  • Act as the first point of contact for the office, handling correspondence and  inquiries promptly and professionally.
  • Maintain an efficient document management system, ensuring easy access to important files and records.

  Eligibility Criteria

  • Minimum of a High School certificate is required; however, possession of a Bachelor's Degree in Business Administration, HR or  relative  field is highly desirable.
  • Prior experience in working in the HR & Admin department for at least 2 years, preferably in the same position or higher, within reputable local or international non-governmental organizations.
  • Strong understanding of the humanitarian context in Northeast Nigeria, with preference given to candidates who are natives of Borno, Yobe, or Adamawa states