Responsibilities

• Responsibilities
  General Accounting:

  • In collaboration with other finance, Admin and Programme staff ensure that accurate records for all daily transactions are kept in the right format and place.
  • Prepare balance sheets and other reports as may be required.
  • Process invoices in support of payments as may be required.
  • Review/record accounts payable and accounts receivable in line with organizational policies, and accounting standards.
  • Ensure that the financial system is always up to date with financial data.
  • Manage petty cash
  • Perform any other accounting duty that may arise from time to time.

  Banking:

  • Ensure that all banking transactions are done on time with very minimum risk and in line with organisational and donor policies.
  • In collaboration with other finance staff, support the Finance Manager and the Executive Director to reconcile bank statements.
  • Work with programme team to prepare all budgets that may be required.
  • Ensure that petty cash is managed in line with organisational policies and practices.
  •  Auditing, Financial Management and Reporting
  • Support the preparation of month end/quarterly financial reports.
  • Support both the conduct and management of internal and external audit processes.
  • Provide support to the Head of Finance/Finance Manager to implement all audit recommendations.
  • Prepare and submit monthly management and donor reports to Senior Management Team(SMT) Grant Management and Compliance.
  • Support the Operations team to meet programme management requirements.
  • Enforce compliance with national, organisational and donor conditions as applicable
  • In collaboration with the Operations team, support the effective management of grants by ensuring that all grant conditions (including procurement, reporting and extensions) are met.
  • In collaboration with the operations team, ensure that routine grant monitoring mechanisms (like monthly and quarterly budget meetings) are held and actions  implemented.
  • Ensure documentation and filing of project activities are done in compliance with
  • Organisation and donor policies and procedures.
  • Support in forecast preparation and Management