Responsibilities

• Job Description

  • Check the accuracy of payroll information and ensure that all relevant documentation is in order.
  • Process the payroll and generate the corresponding file to interface with banks.
  • Manage all HMO/Group life Insurance and all other insurance policies.
  • Respond to questions or complaints from employees, active and/or passive, about wages and payments.
  • Cooperate with other departments in the preparation of reports that allow controls to be carried out and possible risks to be determined.
  • Protect information and documentation in accordance with the value of confidentiality, established in the company's code of ethics.
  • Coordinate payroll changes (e.g. layoffs, new hires, cost center changes)
  • Supervise and ensure compliance with payments to active and passive employees (salaries and salary settlements)
  • Process other compensation or deductions (for example, severance payments, taxes, workers' compensation)
  • Handle completeness of employee documentation (physical copies in archives & online filing).
  • Handles all queries relating to administrative roles.
  • Organize and supervise other office administrative activities.
  • Ensure proper documentation for all assets movements across locations.
  • First level contact for all admin issues – (maintenance team & relations with internal/external stakeholders)
  • Comply with activities inherent to their position and those that are assigned by the immediate boss.
  • Handle employee information - providing monthly list of entry and exit, leave management, pension and tax details to the finance team, etc.
  • Handle company fleet documents (maintenance of cars, renewal of all car papers)
  • Attend to all requests for fuel, fuel cards, car servicing/repairs.
  • Co-ordinate the administrative team reporting to her to ensure optimal efficiency.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budget.