Responsibilities

• Job Description

  • Establish administrative policies and procedures.
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Carry out periodic stock taking, monitoring reorder points
  • Undertake coding and batching of store items
  • Facilitate logistics for staff on official assignment, this includes booking of flight tickets, transportation, hotel reservations etc as may be applicable
  • Notify and keep staff informed of all changes related to their itinerary and air travel arrangements
  • Handle complaints on disruptions and faults on utilities and follow up promptly for reconnection/ repairs
  • Monitor inventory of office supplies and purchasing of new material with attention to budgetary constraints
  • Monitor costs and expenses to assist in budget preparation
  • Oversee facility services, maintenance activities and management of artisans
  • Organize and supervise administrative staff e.g. cleaners and ensure adherence to policies and regulations
  • Issues store items duly authorized to departments
  • Prepare and maintain accurate records of company’s office assets ensuring relevant updates are made across all departments
  • Effectively manage all assets of the company including but not limited to Generators, ACs, Printers etc
  • Liaise with Unit Heads and conduct checks to ensure the safe keeping and efficient utilization of all office facilities and equipment
  • Keep proper inventory of all items in the store
  • Check inventory periodically to determine reorder needs and verify with records
  • Prepare requisition forms for store items that are in short supply and submits to the DMD
  • Receive store items, verifying against requisitions and prepare goods received sheet
  • Maintains daily / weekly stock loss/ damages
  • Put assets tags on newly purchased items with an appropriate reference number for proper inventory keeping
  • Liaise with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc.
  • Liaise with service companies and Landlords of branches within Abuja for necessary payment and renewals.
  • Maintain records of expenditures on telephones and other utilities