Responsibilities

• Job Title: Finance Assistant

  Location: Abuja

  Job Summary

  • The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents.
  • The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.

  Major Responsibilities

  • Ensure assets and equipment listed on the financial transaction list match the Fixed Asset Register (FAR) and liaise with Logistics monthly to update donor details and finance payment references.
  • Follow the security protocols with respect to cash management. Keep a physical cashbox, cheque books, prepaid cards and documentation in a secure place. Perform witnessed cash counts and bank reconciliations as scheduled.
  • Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system for the sums advanced. Efficiently track the open advances and collect the supporting documents to close all outstanding advances before the month-end.
  • Photocopy proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
  • Assist in maintaining a secure filing system of financial documentation. Perform the translation, photocopy, and scanning responsibilities of the Finance department.
  • Record daily transactions in EXCEL bankbooks and cashbooks. Assign standardized account codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the documentation with Excel to make it easily retrievable. Timely submit the books and documents to the Finance Officer for the month-end review.
  • Assist with timely payments. Ensure before payment, the completeness of supporting documents in all respects. Prepare cheques and bank wire transfer slips and remit for signatures.