Responsibilities

• Location: Abuja, Nigeria
  Durations: 2 Years
  Type: Fixed Term Contract
  No of weekly working hours: 40
  Programme: Campaigns and Education

  Job Summary

  • The Finance and Compliance assistant will assist in recording all financial transactions and payments for all Programs of AI Nigeria adhering to the accounting manual of AI Nigeria and ensure timely financial and accounting reports.
  • Set up and maintain filing systems of all financial transactions, Vouchers, contracts, and related financial documents.
  • Ensure all purchase requests and payment requests comply to AI Nigeria’s office manual, project budgets and regulatory requirements.
  • To assist the Finance and Office manager in the organisational (finance, administration, office maintenance and facilities and IT) functions of Amnesty International Nigeria’s Office.

  Main Responsibilities

  • Prepare all supporting documentation is for payment vouchers and carry out Voucher Reconciliation monthly.
  • Maintain the cash and bank files, ensuring that all cash and bank information is properly filed and prepare bank reconciliations monthly.
  • Support the financial control of Nigeria Office’s activities through the preparation of monthly balance sheet position, income and expenditure and statement of financial position.
  • Assist in reviewing actual office spending with annual budget along Amnesty International Strategic goals and prepare Budget Versus Actual (BVA) reports for donor project and RAM grants.
  • Prepare annual regulatory remittance of NSITF, NHF, Employee and Employer Pension and PAYE and obtain certificates.
  • Prepare financial documents and accounts for donor project and annual audits with external auditors and regulatory authorities.
  • Assist in planning, internal meetings, seminars and workshops and logistics support as necessary.
  • Contribute to the team’s response during a crisis or unexpected work.
  • Support the Finance and Office Manager in ensuring the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk
  • Perform timely and efficient processing of expense claims, invoices, advances, and supplier payments.
  • Assist in maintaining office procedures, security protocols, logistics and procurement
  • Maintain an effective filing system and ensure transparency to financial records and operations logs.
  • Manage Withholding Tax (WHT) deductions on all payments and prepare monthly remittance across states in Nigeria.
  • Perform other finance and compliance tasks as necessary.

  Working Relationships

  • Reporting to: Finance and Office Manager – Amnesty International Nigeria
  • Posts that this job manages: This post has no line management responsibility. However, the finance and compliance assistant works with other team member, participants in research and campaigning projects, consultants, interns, temporary staff and other official activities.
  • Other key relationships: Amnesty International Nigeria staff particularly the researchers, campaigners and the Finance and Office Manager; West and Central Africa Regional Office (WARO); International Secretariat (IS).