Responsibilities

• Job Title: Office Administrative Assistant

  Location: Abuja (FCT)
  Employment Type: Full-time

  Missions & Activities
  Main missions:

  • Front Desk Management
  • Social Media Handler
  • Health and Safety
  • Assist in Recruitment.
  • Document Management
  • Meeting and Calendar Management
  • Travel Arrangements
  • Office Supplies and Inventory
  • Support to Other Departments
  • Other Duties

  Front Desk Management:

  • Greet and welcome visitors, answer phone calls, and direct inquiries to the appropriate personnel.
  • Maintain a professional and organized reception area.

  Document Management:

  • Maintain a systematic and highly organized filing system for both digital and physical documents.
  • Ensure all documents are accurately labeled, filed, and easily accessible.
  • Implement efficient document retrieval processes to facilitate quick access when needed.
  • Perform data entry tasks with a keen eye for accuracy and precision.
  • Maintain up-to-date and accurate records of various office activities.

  Meeting and Calendar Management:

  • Schedule and coordinate meetings, appointments, and events for staff members.
  • Prepare meeting rooms, set up equipment, and ensure refreshments are available as required.
  • Maintain and update office calendars.

  Travel Arrangements:

  • Assist in making travel arrangements for employees, including booking flights, hotels, and transportation.

  Office Supplies and Inventory:

  • Monitor office supplies, order replacements as needed, and maintain inventory.
  • Coordinate with suppliers and vendors to ensure timely delivery of office materials.

  Support to Other Departments:

  • Provide administrative support to various departments, including Sales, Marketing, Operations, HR and Admin as needed.
  • Assist with special projects, presentations, and reports.
  • Relieve and provide operational support to the sales Unit.

  Social media handler:
  Content Creation

  • Develop engaging and relevant content for all social media platforms, aligning with the company's brand voice and messaging.
  • Create multimedia content, including graphics, images, and videos, to enhance the visual appeal of our social media presence.

  Community Engagement:

  • Foster a positive and interactive relationship with our online community by responding to comments, messages, and mentions promptly and professionally.
  • Monitor trends and discussions within the industry to stay informed and engage with relevant topics.

  Platform Management:

  • Manage and update content on all social media platforms, ensuring a consistent and cohesive brand image.
  • Stay up-to-date with changes in algorithms and features on various social media platforms to optimize content visibility.

  Campaign Coordination

  • Collaborate with sales team and other departments to coordinate and execute social media campaigns that align with overall company objectives.
  • Track and analyze campaign performance, providing insights for continuous improvement.

  Brand Advocacy:

  • Identify and nurture relationships with influencers, industry leaders, and brand advocates to amplify the company's reach and influence.

  Health and Safety:

  • Ensure a safe and clean office environment.
  • Assist with health and safety protocols and procedures.

  Assist in Recruitment:

  • Assist in the onboarding process for new employees, including document collection and orientation.
  • Support HR in maintaining employee records.

  Other Duties:

  • Perform other tasks and responsibilities as assigned by the supervisor or management.