Responsibilities

• Responsibilities

  • Monitor and manage access control, ensuring proper sign-in procedures for coworkers and ensuring that unauthorized individuals do not enter restricted areas.
  • Purchase power, ensuring office supplies and services are maintained, including checking inventory/appliances/equipment/services, and working with vendors to always ensure adequate levels of necessary supplies.
  • Communications and engagement with coworkers and prospects via physical customer experience, phone calls, and emails
  • Provide hub’s clerical duties, including invoice/receipt, filing, data entry, typing, photocopying, mailing documents and so.
  • Record daily and weekly income/expense of all coworking products such as open/quiet workstation, office usage, virtual office, training and conference room usage
  • Conduct regular administration reviews, update company and office policies as needed to improve procedures
  • Act as the first point of contact for Seedbuilders coworking usage/services and coordinate the proper usage/neatness of the physical space.
  • Supervise office supplies and services are maintained, including checkinginventory/appliances/equipment/services, and working with vendors to always ensure adequate levels of necessary supplies.
  • Supervise accurate financial record keeping, community engagement and database update of all coworking members from private offices, desk space, training and conference room client, virtual office usage and so on.
  • Handling correspondence, scheduling meetings and preparation of regular reports on customer patronage, profit/expense, and office budgets
  • Taking minutes of the meeting, organizing files, handling correspondence, scheduling meetings, report collection and preparation of regular reports on expenses, profit, and office budgets
  • Process and track client’s receivables, invoices, receipts, purchase orders, and other financial documents as required.
  • Coordinate hubs keys, inventory and space usage for all coworking products such as open/quiet workstations, office usage, virtual office, training and conference room usage
  • Getting and directing visitors, answering phone inquiries, and handling complaints in a courteous and professional manner
  • Tracking administration and operational costs toward maintaining profit margins
  • Record keeping, community engagement and database updates of all coworking members from private offices, desk space, training and conference room client, virtual office usage and so on.